Minutes from 2020 Cannon County Commissioners Meetings

Commissioners Meeting Minutes; August 6 & 17, 2020

Cannon County Tennessee
Board of Commissioners
Legislative Minutes

August 6, 2020

Call to Order - The meeting was called to order at 5:30 p.m. in the Courtroom of the Cannon
County Courthouse.

Prayer and Pledge - Prayer was led by Chairman Greg Mitchell, Pledge was led by Commissioner Brent Brandon.

Roll Call - Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg
Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. (All Present)

Approve/Change Agenda - A motion was made by Commissioner Corey Davenport
seconded by Commissioner Jeannine Floyd to add Senator Mark Pody and Representative Clark Boyd to address the Commission. Also, the motion was to add Finance Director Diane Hickman with comments and bids for the jail.
The motion was approved by a voice vote.

Consent Agenda - A motion was made by Commissioner Jeannine Floyd and seconded by
Commissioner Corey Davenport to approve both (a) meeting minutes of July 11, 2020, and (b) notary applications of Breeann Hale, Travis Hancock, Cindy Henry, Makayla Hunt, Betty Miller, and Cindy Odle.
The motion was approved by a voice vote.

Public Comment - There was no public comment from the audience.

Old Business/Tabled Business - Greg Goff was not present to discuss the email he sent concerning Greenbelt Properties. Commissioner Jeannine Floyd will see if he wants to be added to the September agenda.

Commissioner Greg Mitchell introduced Senator Pody and Representative Boyd. Representative Boyd started off by giving an overview of what the State of Tennessee had planned for the new budget year. Since the tornadoes and Covid-19 hit everything had changed. When the government came back from quarantine, they looked at the April Revenue records and the numbers looked bad, so the governor allowed that money to be delayed until July. He stated that Tennessee is a resilient state and people are shopping and spending their money and that is being reflected in the revenue that we have coming in. Also, a 39.44 billion dollar budget had been approved and some cuts had been implemented in the recurring expenses. He also stated that there would be two tax-free weekends in Tennessee this year. One had already occurred in July and the second one will occur in August, with the intent of stimulating the economy.

Representative Boyd was involved in passing two pieces of legislation that could affect Cannon County. The first one was preemptive legislation that states that in the State of Tennessee you can use whatever fuel you want to heat your home and cook your food. He stated that some states had passed legislation that would outlaw the use of natural gas or propane. This would have had a significant effect on Middle Tennessee Natural Gas. The other legislation deals with Short Term Online Rentals or AirBNB. Any online rental taxes will be collected by the companies and remitted to the state, then the state will send it to the counties and cities that it applies to. This type of revenue will be sent to the Chamber of Commerce. After these points were made, he turned the floor over to Senator Pody. He started out talking about Unfunded Mandates that the Federal Government passes down to the states. They found that this year extra money would be coming to the cities and counties via Covid money. 100 million dollars to be divided among the cities, and $100 million to be divided among the counties. There were several strings attached, but the strings have since been cut, and Cannon County should be getting about ¾ of a million dollars that can be used as the county sees fit. He also stated that our death numbers are far lower than the model predicted when Covid first arrived. Tennessee is one of the best states in the nation to be in. We’re doing more testing, being very proactive in what we are doing, and our numbers are improving so much that the federal government has taken us off the map as a hotspot. The next legislation that Senator Pody will be involved in is to give businesses and schools, or anyone, more protection from liability due to Covid. As long as reasonable accommodations have been implemented, there can be no lawsuit if a patron contracted Covid at the business or school. The other legislation he talked about was TeleHealth through Facetime or Zoom. You can have a doctor consultation through this and not fear that you will be exposed to Covid. This is being implemented because the numbers bear out that many Tennesseans did not go to their doctors for other problems for fear of getting Covid and they actually died from these other problems. The third legislation deals with the vandalism of statues or monuments during protests. They have a right to a peaceful protest, but if they want a statue or monument moved, they will have to go through proper channels systematically and properly. His next topic was on roads and bridges in the county, mainly about safety. Two schools need attention and one of them is being worked on already. Some funds are not available because TDOT did not bring in the amount of revenue they had anticipated but they are still on par to covering all the programs already started. Next, it was stated that the Ambulance reimbursement rate will be moved from a TennCare rate to a Medicare rate. At this time, he opened up the floor to questions or input from the commissioners. Commissioner Jeannine Floyd asked about putting a signal light on the four-lane highway by Parsley’s Market. Senator Pody does not think it will happen anytime soon because the state does not want to do it unless there is overwhelming crash evidence that it is needed and so far the data is not there. Commissioner Jim Bush stated that he had talked with an engineer in Chattanooga that was studying that intersection and that the engineer stated that the county should be concerned about the safety there because the average speed of a vehicle going through that intersection is 70 mph. He also stated that it is in a project stage of engineers looking at it to go forward. Senator Pody stated that was correct but from the information collected so far, he would predict that they will come back with stepping up more law enforcement in that area. That would be a cheaper alternative to putting up a new signal light which will cost $300,000. The other alternative that has been discussed is closing that intersection and adding a j-turn that would take traffic down farther, then turn and go back the other way. Other j-turns in the state have not significantly slowed traffic but could be safer than what is in place now. He also stated that it was rare for the state to finance a traffic signal in a county. It is generally funded by the county or city that is requesting it. Commissioner Jeannine Floyd brought up mandates from the state that commissioners would like to talk to Senator Pody about. She stated the tire situation, salaries that are mandated to our courthouse employees, but more of concern for her is the checks and balances that she doesn’t think the state is doing its part at the state level. Commissioner Corey Davenport asked for an update on bridges that are scheduled to be worked on. Senator Pody said in the Improvements Act that Cannon County has the highest number of bridges that are to be worked on.

Finance Director, Diane Hickman explained to the Commission about the Circuit Court Clerk’s Salaries. The current employees received more than the 3% raise that the other Courthouse employees received. Hickman said she had figured the 3% raise on the employees she had at budget time and one of the full-time employees quit leaving the 2 full time and 2 part time employees receiving a 5% and 7% raise. She also explained the bids for the Sheriff’s food.
After comparing apples to apples IWC had the best prices on the foods that are used the most. Commissioner Jeannine Floyd made a motion to go with IWC, Commissioner Corey Davenport seconded the motion. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 9-0.

911 Agreement with Cannon County - Commissioner Ronnie Mahaffey asked the 911 Director to come forward and discuss with the Commission the Interlocal Agreement that 911 has with Cannon County. Commissioner Mahaffey said that if there are any changes to the agreement either party would have to give 180 days’ notice. Roy Sullivan said that if the County decides to withdraw or change the agreement it would require the 180-day notice otherwise it would automatically renew. In the agreement, the county pays the salaries of 5 dispatchers and benefits of 2 dispatchers that the salaries are paid by the city. Director Sullivan said that he has worked hard over the years to secure funding so that there was no additional cost to the county. County Government is responsible for dispatch and currently, it is consolidated with 911.
Commissioner Mahaffey said that he wants checks and balances to make sure nothing is automatically renewed without the approval of the Commission.

Tax Relief Act - Tax Relief is what we are currently under and is no cost to the county. Tax freeze is different, it is for people over the age of 65 for their primary residence with an annual income of $31,090 and only applies if there is a tax increase. Commissioner Mahaffey called other counties and summarized what information he was given. Everyone reported a significant increase in the workload in the Property Assessor’s Office and Trustee’s Office. Norma Knox and Angela Schwartz gave some estimates of how much a tax freeze could cost the county and also an estimate of how much a supplement would cost instead of a tax freeze. With a tax supplement of $25.00, it would cost the county $6,875 and with a $50.00 tax supplement, it would cost the county $13,750 and $75.00 would be $20,625. Commissioner Mahaffey commented that the tax freeze would be a safety net for those who need it. Commissioners Jeannine Floyd and Ronnie Mahaffey asked for this to be put on the agenda for the September meeting.

Budget Committee Governors Support Grant Recommendations - Commissioner
Karen Ashford explained the items that were recommended by the budget committee. The majority of money is allocated for ADA repairs to bring the county in compliance. Michael Underhill spoke about the fire trucks, one used tanker and two used trucks, that they have been looking at. Commissioner Corey Davenport made a motion to approve number 12 and 13 to be done immediately (the donation to pay off the Rescue Squad note and approve the Fire Prevention) and everything else on the list to be bid out according to the new financial management policy. The motion was seconded by Commissioner Randy Gannon. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Ronnie Mahaffey
The motion was approved by a vote of 8-1.

Wheel Tax & Sales Tax Resolution
1. Sales Tax increase 1 cent from current 8.75 cents up to 9.75 cents
2. Wheel Tax increase by $25 from current $50 up to $75
Director of Schools Freddie Curtis read the proposed increases that were passed by the Cannon County Board of Education. The Commission wanted more specifics on the dollar amount needed to build a new school. Commissioner Corey Davenport made a motion to rescind the June Commission meeting motion to put the sales tax on the ballot. The motion was seconded by Commissioner Russell Reed. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 9-0.

Chairman Greg Mitchell read the Resolution to put the sales tax increase on the November ballot. Commissioner Corey Davenport made a motion to put this resolution on the ballot for the November election for the citizens of Cannon County to vote on. The motion was seconded by Commissioner Jeannine Floyd. Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Russell Reed.
The motion was approved by a vote of 8-1

A motion was made by Commissioner to recess until Monday, August 17th at 5:30 p.m. Motion was seconded by Commissioner xxx
The motion was approved by a voice vote.

The meeting recessed at 8:30 p.m.

August 17, 2020

Chairman Pro-Term Russell Reed called the meeting back into order Monday, August 17, 2020, at 5:30 p.m.

Roll Call - Present: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Brent Brandon,
Randy Gannon, Ronnie Mahaffey. Absent: Karen Ashford, Greg Mitchell.

This meeting was to discuss putting on the ballot a wheel tax increase to the voters on November 3, 2020. The School Board wanted to go with sample 2 that states: Shall Resolution No.be approved which increases the local wheel tax in Cannon County from $50.00 to $85.00 for each motor-driven vehicle owned by the residents of Cannon County, Tennessee and requires the proceeds of the increase to be used for new school construction. For or Against. Commissioner Randy Gannon questioned the wording of the resolution and the existing debt that is still owed. Javin Fann, Chairman of the School Board commented that the lawyers and Mr. Tepley had recommended the verbiage. Commissioner Corey Davenport stated that from what he understood the $10.00 portion will be used to pay for the roofs and the $40.00 would increase to $75.00 and be used to pay off the debt that is owed and after that debt is paid in full it would be used for new construction. Javen Fann confirmed that is what was intended. County Attorney Chris Coats said that he did not think the Commission could change the wording that it would have to be sent back to the School Board for their approval and then voted on by the Commission. Mr. Coats said that the School Board would have to call an emergency meeting and then the Commission would have to approve it. Commissioner Ronnie Mahaffey said that our education system is not performing at a level that it needs to and consolidation is the only direction that we need to go. Commissioner Jim Bush recommended that they change the wording and vote that if it is approved by the School Board it goes on to the Election Commission. Mr. Curtis gave the numbers that the Commission had requested on the cost of a new school. The architect that the school has used in the past is currently building a school in Knox County for $175 per sq foot. Mr. Curtis said that would be a bargain at 21 million dollars. The State Fire Marshal is talking about requiring a space large enough to house all students and employees to withstand a tornado. This could increase the cost upwards to $200 per sq foot.
Neal Applebalm Deputy Director of Finance has also been calculating numbers and at $200 per
sq. ft. with all exterior groundwork and furniture and refurbishing Woodbury Grammar to become a Middle and refurbishing the High School would be an estimated 25 million dollars. Commissioner Corey Davenport made a motion to amend to read Shall Resolution No. bbb be approved which increases the local wheel tax in Cannon County from $50.00 to $85.00 for each motor-driven vehicle owned by the residents of Cannon County, Tennessee and requires the proceeds of the increase to be used for new schools construction after the existing school debt is paid and shall sunset when the new school's debt is retired. There was much discussion and suggestions for how the resolution should be worded. Commissioner Corey Davenport made the motion to amend to read Shall Resolution No. XXXX be approved which increases the local wheel tax in Cannon County from $50.00 to $85.00 for each motor-driven vehicle owned by the residents of Cannon County, Tennessee, and requires the proceeds of the tax to be used for new school construction and renovation of two existing schools and shall sunset when debt is paid off. The motion was seconded by Commissioner Brent Brandon.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion passed by a vote of 7-0

Commissioner Corey Davenport made a motion to put this amended Resolution on the November 3, 2020 election for the citizens of Cannon County to vote on pending the approval of the school board at an emergency meeting. There was a second by Commissioner Randy Gannon. Voting Aye: Jeannine Floyd, Corey Davenport, Jim Bush, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Russell Reed Motion passed by a vote of 6-1.

Commissioner Randy Gannon made a motion to adjourn, seconded by Commissioner Jim Bush everyone signified by standing, and the meeting was adjourned at 6:43 p.m.

 

 

 

Commissioners Meeting Minutes; July 11 & 13, 2020

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

July 11, 2020
&
July 13, 2020

CALL TO ORDER - The July County Commission Meeting was called to order Saturday, July 11, 2020, at 10:00 a.m. in the Courtroom of the Cannon County Courthouse.

PRAYER - Prayer was led by Commissioner Corey Davenport

PLEDGE - Pledge was led by Commissioner Karen Ashford

ROLL CALL - (Present) Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. ALL PRESENT

APPROVE/CHANGE AGENDA - Commissioner Ronnie Mahaffey requested that item #16 be moved to item #9. A motion was made by Commissioner Corey Davenport and seconded by Commissioner Brent Brandon to move item #16 to #9. The motion was carried by All Ayes.
A motion was made by Commissioner Randy Gannon and seconded by Commissioner Corey Davenport to approve the agenda. The motion was approved by All Ayes.

APPROVE CONSENT AGENDA- (a) Approve meeting minutes (6-4-20 & 6-29-20) (b) approve notary applications of Tonya Gannon, Timothy Gentry, Perla Carreras, Sydney Borren, Charlene Odom, Darlene Pendergrast, Juanita Strait. A motion was made by Commissioner Jeannine Floyd, seconded by Commissioner Russell Reed to approve both a & b. The motion was approved by All Ayes

PUBLIC COMMENT - Gregory Johnson addressed the Commission about the County complying with the American Disabilities Act of 1973. Mr. Johnson said the TN Dept of Transportation has appointed Margaret Marlow as coordinator to help Cannon County become compliant. One of the requirements is the public notification program and the County has appropriated $5000 for the creation of the website. Mr. Johnson said the county already has a website cannoncountytn.org that was approved by the Commission and would like the current website amended instead of a new site created. Commissioner Floyd asked if the website has to be a .gov and how much would it cost to upgrade the current website. Mr. Johnson stated the website does not have to be .gov and approximately $1200 would buy new software.
Commissioner Russell Reed clarified that the amount budgeted for the .gov website is only $1,500.

MEDICAL EXAMINER/AUTOPSIES - Glenn Steakley spoke to the Commission concerning the number of tax dollars that are being spent by drug and alcohol incidents. He also spoke of the rate of overdoses and suicides that have more people dying at a faster rate in Cannon County. Mr. Steakley described all of the programs that are in place to help with this growing problem. Commissioner Ronnie Mahaffey spoke about what was discussed with Dr. Thomas about the suicides and overdoses that have grown exponentially. He also acknowledged the work that Mr. Steakley’s group is doing and the impact that it will have on our county for years to come. Commissioner Mahaffey said maybe it should be considered to up the amount budgeted for the Coalition.

A.D.A. UPDATE/A.D.A COMMITTEE MEMBERS - Remove old add new- Abby Howell gave the recommendations of the ADA Board of members wanting to be removed and members to be added to the committee. Mr. Howell requested that a Commissioner also be added to the committee. A motion was made by Commissioner Corey Davenport and seconded by Commissioner Brent Brandon to remove Kristie Fisk and Darlene Poppele and add Tony Neal and Dallas Parsons. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Jeannine Floyd (passed).
The motion was approved by a vote of 8 for, 1 against.

Abby Howell updated the Commission of the ADA needs and the progress of those needs. The list included ADA Coordinator (Abby Howell), ADA website public notice about ADA requirements, establish a grievance procedure, use current design standards specifications and details for new constructions and alterations, develop self-evaluation and transition plans, approve a schedule and budget to implement the transition plan, monitor progress on implementation of the transition plan. Commissioner Karen Ashford gave an update on the progress on the Gassaway Fire Dept. The work that is to be done is 75% complete and was paid for by the Community Center and Gary Hancock did the work. Mr. Howell presented the bids for the fairgrounds, Gassaway fire dept, Election Commission, Board of Education, Courthouse, and Adams Hospital.

CANNON COUNTY LIBRARY BOARD OF TRUSTEES - The Cannon County
Library System Board of Trustees requests the approval of Roger Turney, Dale Bush, Mike Reed to its Board of Trustees for a 3-year term starting July 1, 2020. A motion was made by Commissioner Corey Davenport, seconded by Karen Ashford to approve these members to the Library Board of Trustees. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. The motion was approved by a vote of 9-0.

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES - A motion was
made by Commissioner Corey Davenport and seconded by Commissioner Brent Brandon to approve the Policies and Procedures. Commissioner Ronnie Mahaffey discussed the employees that are not being transferred to the Financial Dept. and the unreserved undesignated fund balance is no less than 10% of the operating budget and we are currently at a 25% requirement. He also pointed out the Ambulance Dept is not included in this document. Commissioner Brent

Brandon stated that this is a working document and can be changed monthly if needed by the Financial Management Committee. Commissioner Corey Davenport withdrew his motion before a vote was taken. Commissioner Corey Davenport made a new motion that the Cannon County Commission has received the Financial Management Policies and Procedures on behalf of the Financial Committee for us to review. The motion was seconded by Commissioner Brent Brandon. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jim Bush, Ronnie Mahaffey (passed).
The motion was approved by a vote of 7-2.

PROPERTY RE-APPRAISAL LAW - Chris Coats said the City Of Woodbury owes the County $13,000 in re-appraisal fees and is requesting approval of the Commission to send a letter to the City Attorney informing them of legal action if the amount owed is not paid. A motion was made by Commissioner Jeannine Floyd, seconded by Commissioner Jim Bush to send the letter to the City of Woodbury. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, and Ronnie Mahaffey.
The motion was approved by a vote of 9-0.

GREENBELT PROPERTIES EMAIL - The commission received an email from Realtor Greg Goff concerning Greenbelt. Mr. Goff was not in attendance but Commissioner Ronnie Mahaffey spoke on behalf of him. Commissioner Mahaffey stated that Mr. Goff was concerned that certain properties were not meeting the requirement for receiving the tax break. Assessor of Property, Angela Schwartz explained the requirements and the steps that property owners have to complete to qualify for the Greenbelt tax exemption. Commissioner Jeannine Floyd requested a list of all Greenbelt Properties.

CANNON COUNTY GRANT LIST - Commissioner Ronnie Mahaffey discussed approved grants and understanding what they are and how they fit in the finances of the County. Commissioner Mahaffey recommended these funds be listed in restricted funds and not be listed in the budget. Roy Sullivan, 911 Director explained the grant programs and how the funding works.
No action was taken.

CANNON COUNTY SENIOR CENTER FUNDRAISING REQUEST -
Deborah Leach was present and Commissioner Corey Davenport and County Executive Brent Bush discussed the Cares Act. The request for fundraising for the Senior Center is on the agenda of the next budget meeting.

COUNTY POLICIES & PROCEDURES HANDBOOK COMMITTEE -
Commissioner Corey Davenport would like to create a committee to go through the handbook and make sure we are in compliance.
No Action Taken.

WHEEL TAX & SALES TAX REFERENDUM REQUEST BY BOE -
A request by the School Board to increase the wheel tax by $75.00. It was decided to get legal clarification from Chris Coats before voting on the wheel tax. A motion was made by Commissioner Corey Davenport and seconded by Commissioner Jim Bush to put the Sales Tax increase by 1 cent on to the ballot in November. And have Chris Coats and Matt Teply discuss the legality of the wheel tax. Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Russell Reed.
The motion was approved by a vote of 8-1

A motion was made by Commissioner Corey Davenport to recess till Monday at 5:30. The motion was seconded by Commissioner Jeannine Floyd. The motion was approved by all ayes.
The meeting was recessed at 1:27 p.m.

CALL TO ORDER - Meeting was called to order at 5:30 p.m. Monday, July 13, 2020

ROLL CALL - PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. ALL PRESENT

Commissioner Ronnie Mahaffey shared the information that he had received from Matt Tepley concerning the verbiage on the referendum to increase the wheel tax. Commissioner Mahaffey said the State would approve the verbiage as long as it is concise, very clear to the people, and meets the criteria of what the County is trying to achieve. The State suggested that the County Attorney should consult with CTAS to produce the verbiage that we are looking for to achieve what we want the referendum to achieve. The $75.00 wheel tax that is requested by the School Board would include the $40.00 that would continue to pay the debt that it is currently paying, the $10.00 portion would pay for the school roof’s, and the $25.00 would accumulate for a down payment on a new school. When the $40.00 portion is paid off it will continue to be in effect.
Commissioner Randy Gannon suggested that the School Board do the leg work and bring back what they want and the Commission vote then. Also suggested is have Chris Coats and Matt Tepley attend the next school board meeting to assist in drafting this for the referendum.

FISCAL 2021 BUDGET - Chairman of the budget committee Karen Ashford stated that the only changes in appropriations are the Financial Office and the 3% raises for the people that have not had one in 6 years and solid waste employees. Commissioner Ronnie Mahaffey proposed going over each department’s budget. The first discussion was the Gross Receipts Tax and the first $1,500 of that goes to the Hwy Dept. Financial Director Diane Hickman stated that this is not in the budget that it is transferred as soon as it is received in the Trustee’s Office.
Commissioner Mahaffey said that if there is a way to stop paying this to the Hwy Dept. we should stop due to the Hwy Dept. not contributing to the Finance Dept. There was an error noted in the budget, it states the gross penny is $25,680, and the actual gross penny $27,913 net value of the penny is $26,238. Commissioner Mahaffey recommended in his budget to not pay the state-mandated raises for dept heads. He stated that even though these raises are mandated by law the penalty for not upholding the law is only having a finding in the audit. Chairman Greg Mitchell agreed that the unfunded mandates are not fair but does not agree with voting to do something illegal. Judicial Commissioners, Sheriff’s Dept, Jail, Agriculture Dept, and Centralized Financing were all discussed. The contributions were also examined and it was decided that because of the drug abuse and lives that are lost in our County that there is a great need for intervention for our youth and families. Commissioner Corey Davenport suggested taking the $1,500 from the web site design line and moving it to contributions. Commissioner Mahaffey said that it is a direct investment in our county because the need is so great, he supports funding it. Commissioner Randy Gannon made a motion to move $1,500.00 from the website line item to the Cannon County Substance Abuse Prevention Coalition which will total $2,500.00. The motion was seconded by Commissioner Corey Davenport. The motion was approved by a voice vote. The Solid Waste budget increased from $22,018 to $40,040. Commissioner Brent Brandon voiced his concerns with the projected revenue of collections for the Ambulance Dept. Due to Covid, there have been fewer runs and collections could possibly be down. Commissioner Brent Brandon made a motion to reset line item 43120 patient charges from $535,000 to $510,000.
Commissioner Corey Davenport seconded the motion.
The motion was approved by a voice vote.

In the discussion of the School Budget Commissioner Mahaffey explained that the school system receives a portion of the prior years' collections of the Trustee, Circuit Court and Clerk and Master, interest, sales tax, bank excise tax, marriage license, state revenue sharing, and TVA. The amount budgeted for these was $2,909,929.00 but the actual number collected as of 6-30-20 was $3,136,012.00. He also explained the state would be increasing the BEP dollars for the upcoming school year $326,000. Commissioner Mahaffey stated that the 68.5 cents of the school budget should be reduced so the MOE does not increase. Commissioner Russell Reed said the schools need the money and this additional revenue was not budgeted for and is from more property tax that was brought in (pennywise) than was anticipated. Commissioner Randy Gannon said that he understood the numbers and both sides but recommended that they leave the 68.5 cents because the school system is going to need this money. Commissioner Jeannine Floyd said that in her opinion those few pennies should be moved from the schools to General Debt Service for other improvements. Commissioner Reed added that the County General budget also pulled in the same additional funds. A motion was made by Commissioner Randy Gannon to leave the school budget at 68.5 cents. The motion was seconded by Commissioner Russell Reed. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jeannine Floyd, Jim Bush, Ronnie Mahaffey.
The motion was approved by a vote of 6 for, 3 against.

Commissioner Jeannine Floyd voiced her concerns with the Centralized Finance and following the laws. She said the law said that all employees that have bookkeeping jobs dealing with any kind of revenue or budgeting have to come over to the Finance Dept. Commissioner Gannon explained that there is one employee from the school system and one employee from the Hwy Dept that chose not to come over to the Finance Dept. These employees basically quit the Finance Dept and were hired back by the school system and Hwy Dept. for a different position. Director of Schools, Freddie Curtis stated that the financial management committee voted at the last meeting to implement the new implementation plan that says employees start August 1, 2020. Mr. Curtis said that the percentage was 2.05 positions that would be sent to the Financial Office and that the board attorney and also an outside attorney had approved the plan.
Commissioner Floyd requested the documents to be sent to her. Commissioner Corey Davenport made a motion to approve the appropriations and consolidate the budget. The motion was seconded by Commissioner Randy Gannon but before the vote, the motion was withdrawn.

Commissioner Ronnie Mahaffey made a motion to leave the Sheriff’s budget and the jail budget the same as it was last year. The motion was seconded by Commissioner Jeannine Floyd. Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Russell Reed.
The motion was approved by a vote of 8 for 1 against.

A motion was made by Commissioner Ronnie Mahaffey to leave
$800.00 in the travel line and the budget stays the same for Judicial Commissioners. The motion was seconded by Commissioner Jim Bush. Voting Aye: Jeannine Floyd, Jim Bush, Ronnie Mahaffey. Voting Nay: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon.
Motion failed by a vote of 3 for, 6 against.

Commissioner Corey Davenport made a motion to approve appropriations and consolidate the budget. Commissioner Randy Gannon seconded the motion. Chairman Greg Mitchell read the appropriations - General Fund $1.45, Solid Waste Sanitation $0.08, General Purpose Schools
$0.685, General Debt Service $0.040, Ambulance Service $0.2050, for a total of $2.46. Commissioner Ronnie Mahaffey recommended to re-distribute the pennies and set some money aside into Capital Needs or Debt Service. Commissioner Davenport and Commissioner Gannon withdrew their motion and second. It was decided to move pennies to start a new Capital Outlay fund. Chairman Greg Mitchell read the appropriations - Capital Outlay $0.0300, General Fund $1.41, Solid Waste $0.08, General Purpose Schools $0.685, General Debt Service $0.050, Ambulance Service $0.2050 for a total of $2.46. Commissioner Corey Davenport made a motion to approve those appropriations and consolidate the budget. Commissioner Randy Gannon seconded the motion. Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Russell Reed, Ronnie Mahaffey.
The motion was approved by a vote of 7 for, 2 against.

A motion was made by Commissioner Jim Bush, seconded by Commissioner Corey Davenport for the $0.03 Capital Outlay to only be used for Capital Outlay projects and it will be an ongoing, reoccurring, perpetual fund. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 9 for 0 against.
Chairman Greg Mitchell read again - Capital Outlay $0.0300, General Fund $1.41, Solid Waste $0.08, General Purpose Schools $0.685, General Debt Service $0.050, Ambulance Service $0.2050 for a total of $2.4600 property tax rate.
Commissioner Corey Davenport made a motion to set the tax rate at $2.4600 with those appropriations. The motion was seconded by Commissioner Karen Ashford. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jim Bush, Ronnie Mahaffey.
The motion was approved by a vote of 7 for, 2 against.

A motion to adjourn was made by Commissioner Russell Reed, seconded by Commissioner Randy Gannon.
The motion was approved by a voice vote.

Meeting adjourned at 8:10 p.m.

 

 

Commissioners Meeting Minutes; June 4 & 29, 2020

Minutes of the Legislative Body
of the Cannon County Commission

June 4, 2020

Call to Order - The meeting was called to order by Chairman Greg Mitchell at 5:30 p.m. at the Cannon County Courthouse.

Prayer and Pledge - Prayer was led by Commissioner Ronnie Mahaffey and Pledge was led by Commissioner Jim Bush.

Roll Call - Present - Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. All Present

Approve/Change Agenda - There was an email from the IDB Board to be added to the agenda. Commissioner Randy Gannon moved to add the IDB Board to the end of the agenda. And to add the noise ordinance to the July Meeting. Commissioner Corey Davenport seconded the motion. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Motion Carried.

Approve Consent Agenda - (a) Approval of the prior meeting minutes
(b) Approve Notaries (Tim Spry, Jeanne Melton, Mike Bailey, Jennifer Bain
A motion was made by Commissioner Randy Gannon to approve both A and B of the Consent Agenda. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Motion Carried.

Public Comment - Zach Smith spoke on behalf of the Cannon County Sheriff’s Dept concerning a grant that the Sheriff’s Dept would like to apply for to add an additional SRO officer. The grant is for $35,000 and it is a 25% match from the county. It was recommended to send this to the budget committee. Darlene Pendergrass addressed the commission representing the children of Cannon County concerning cutting the art program from the budget. Mrs.
Pendergrass is an art teacher in Cannon County and stated the kids will be devastated without this program. Commissioner Jeannine Floyd responded that it is not a decision for the Commission but it is a School Board decision.

Chairman Greg Mitchell: 5th District Commissioner Replacement
Chairman Mitchell explained that Lacey Buchanan has resigned as 5th District Commissioner but was already the only person on the August ballot and it is past the deadline to withdraw from the election. The Commission will have to wait until the election is certified and Ms. Buchanan
resigns her position again before a decision can be made to appoint someone else as Commissioner or add to the November election. The only two days to qualify for the November election is September 9-11.
No action was taken.

Budget Amendments - Board of Education, County General Fund, Debt Service, Ambulance Service, Solid Waste, Judicial Commission.
Commissioner Randy Gannon made a motion to approve BOE Resolution 6 & 7. The motion was seconded by Commissioner Karen Ashford. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Motion Carried.

A motion was made by Commissioner Corey Davenport and seconded by Commissioner Russell Reed to approve all 15 County Budget Amendments. Commissioner Ronnie Mahaffey questioned Financial Director Diane Hickman concerning some of the grants and money that is available. Commissioner Randy Gannon would like a list of all grants. Commissioner Jeannine Floyd would like to put this in the policies and procedures for all grants to go to the budget committee. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon Voting Nay: Ronnie Mahaffey. The motion was carried by a vote of 8-1.

A motion to approve Debt Service Budget Amendment was made by Commissioner Corey Davenport, seconded by Commissioner Russell Reed. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion Carried.

A motion to approve Ambulance Service Budget Amendment was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion Carried.

A motion to approve Solid Waste Budget Amendments was made by Commissioner Jim Bush, Seconded by Commissioner Corey Davenport. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion Carried.

A motion to approve Sheriff’s Dept Budget Amendments was made by Commissioner Russell Reed, seconded by Commissioner Randy Gannon. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion Carried.

A motion to approve the Drug Fund Sheriff’s Dept for water-damaged vehicles was made by Commissioner Randy Gannon, seconded by Commissioner Jim Bush Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon Voting Nay: Ronnie Mahaffey.
The motion was carried by a vote of 8-1.

Old Business - None

Fiscal 2021 Budget Review/Discussion/Vote
Commissioner Corey Davenport said that the email from Charlie Curtis stated that the raises may be cut and that could change the BEP which would affect the schools. Director of Schools Freddie Curtis stated there are no raises in the school's budget. The final BEP will not be determined until July. It was discussed that whether the School Board consolidates or cuts teachers the pressure will be on to figure out how to build a middle school at some point because we will not have any room for growth. According to the School Board, they will need a 67 cent tax increase to put them where they need to be.
Commissioner Floyd stated that she has not seen any movement from the School Board on how to fix the problem. Commissioner Reed suggested working with the school board in a committee setting. Commissioner Davenport said the budget committee recommended 68 ½ cents and cutting 1.5 million from the school budget. No action was taken.

Commissioner Jim Bush Cannon County Refugee Settlement - Commissioner Jim Bush presented a Resolution Relocation of Refugees in Cannon County. Commissioner Davenport stated that this is an unfunded state mandate. County Executive Brent Bush said that he has never been contacted about taking refugees due to our county not having a place for them to stay or jobs for them He also added that this may be good to protect the county in the future. Commissioner Russell Reed stated that what he had read was different than what was explained by Commissioner Bush and that you have to opt-in for the relocation of refugees. A motion was made by Commissioner Jim Bush to accept this Resolution. The motion was seconded by Commissioner Corey Davenport. Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting Nay: Russell Reed (abstained).
The motion was carried by a vote of 8-1.

John Wilkinson with the IDB Board - John Wilkinson, Chairman of the IDB Board addressed the Commission with what he called Project Domino. Project Domino is a square remodalization project that means to start with one and that money will tip the next in a domino effect. The IDB is inviting the Commission to come to the next meeting Monday at 6:00 and listen to the plans they have for the square. The IDB is also asking the County to give the IDB the old jail. This building will allow the IDB to do a build-out and have extra square footage and parking. Mr. Wilkinson said if we can bring more businesses in that will bring more jobs and we will be able to afford more. Commissioner Jim Bush said that the infrastructure in this county is getting overwhelmed and even if a business wanted to come in we could not handle it. Commissioner Ronnie Mahaffey recommended inviting Robert Bush, chairman of the historical committee to the meeting. Mr. Wilkinson said that over the next few months a substantial industrial site will be added back on the tax roll.

A date was set for the next special call meeting. Monday, June 29th at 5:30 for budget amendments.

Commissioner Russell Reed asked County Attorney, Chris Coats if there are any regulations on the state level requiring the owner of an animal to prove that they have their rabies vaccination and require them to put the animal up for a certain number of days. Mr. Coats said that he would check on it but that most states do have laws like that.

Adjourn - A motion to adjourn was made by Commissioner Russell Reed, seconded by Commissioner Jeannine Floyd.

Motion was carried by a voice vote.

 

Cannon County Board of Commissioners
Special Call Meeting Minutes

June 29, 2020

Call to Order - Meeting was called to order by Chairman Pro-Tem Russell Reed at 5:30
p.m. in the courtroom of the Cannon County Courthouse.

Prayer and Pledge - Prayer was led by Director of Schools Freddie Curtis. Pledge was led by Commissioner Ronnie Mahaffey.

Roll Call - Present - Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, and Ronnie Mahaffey.
Absent - Jeannine Floyd, Greg Mitchell, Brent Brandon

Budget Amendments -
County General - Probation $736.00, Veterans Office $1800.00, UT Extension $256.00, Sheriff’s Dept - Sexual Offender Registry $250.00. A motion to approve all four budget amendments was made by Commissioner Jim Bush, seconded by Commissioner Karen Ashford. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 6-0.

Cannon County Schools - Resolution 8 in the amount of $284,130.00 and Resolution 9 in the amount of $14,841.00 Commissioner Randy Gannon moved to accept Resolution 8 and 9.
Seconded by Commissioner Corey Davenport. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 6-0.

Cannon County Schools - Resolution 10 in the amount of $1,000.00. Motion to accept Resolution 10 was made by Commissioner Jim Bush, seconded by Commissioner Randy Gannon. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 6-0.

Cannon County Schools - Resolution 11 in the amount of $500.00. Motion to accept Resolution 11 was made by Commissioner Randy Gannon and seconded by Commissioner Corey Davenport. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 6-0.

Cannon County Schools - Resolution 12 in the amount of $7,923.00. The motion to approve Resolution 12 was made by Commissioner Corey Davenport and seconded by Commissioner Randy Gannon. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 6-0.

Cannon County Schools - Resolution 13 in the amount of $9,263.91, Motion to approve Resolution 13 was made by Commissioner Karen Ashford, seconded by Commissioner Randy Gannon. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Ronnie Mahaffey.
The motion was approved by a vote of 6-0.

Cannon County Schools - Resolution 14 in the amount of $9,424.53. Motion to approve Resolution 14 was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, and Ronnie Mahaffey.
The motion was approved by a vote of 6-0.

Cannon County Audit Committee - David Faulkner presented the Commission with the Annual Report of the Cannon County, Tennessee Audit Committee. There was only one state finding and that was competitive bids were not solicited for food and custodial supplies at the jail. The Audit Committee discussed this finding with County Executive Brent Bush, Sheriff Darryl Young, and Finance Director Diane Hickman. They explained that the finding was identified too late to fix for the 2019/2020 Fiscal Year and would most likely be a finding for the Fiscal Year ending June 2020. The recommendations were well received and noted by the County Officials present and is expected to resolve this issue during the 2020/2021 Fiscal Year to ensure no future repeat of this finding. A motion was made by Commissioner Corey Davenport to accept the Audit Report as written. The motion was seconded by Commissioner Randy Gannon. Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 6-0.

Adjourn - A motion to adjourn was made by Commissioner Randy Gannon, seconded by Commissioner Karen Ashford. All signified by standing.

Meeting adjourned at 5:55 p.m.

 

 

 

Commissioners Meeting Minutes; May 7, 2020

Minutes of the Cannon County
Legislative Body of the County Commission

May 7, 2020

Call to Order
The meeting was called to order by Chairman Greg Mitchell at 5:30 p.m. on Thursday, May 7, 2020, in the Courtroom of the Cannon County Courthouse. Due to Covid-19 this meeting was closed to the public but live-streamed on Facebook and broadcasted live on WBRY radio station.

Prayer
Prayer was led by Commissioner Corey Davenport

Pledge
Pledge was led by Commissioner Randy Gannon

Roll Call
Present - Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Absent - Lacey Buchanan

Approve Agenda
A motion to approve the agenda was made by Commissioner Randy Gannon, seconded by Commissioner Corey Davenport. The motion was carried by a voice vote.

Approve Consent Agenda
A motion was made by Commissioner Karen Ashford to approve the minutes from the March 2020 meeting and approve the notary applications of Donna B. Gunter, Rebecca L. Womack, and Hilda W. Parham. The motion was seconded by Commissioner Corey Davenport.
The motion was carried by a voice vote.

Public Comment
There was no public comment due to the meeting being closed to the public. Chairman Greg Mitchell announced that he had spoken with Commissioner Lacey Buchanan and she will be sending a letter of resignation as Commissioner of the 5th District. Commissioner Buchanan stated that she had struggled with the decision but due to a conflict of interest with her job she has to resign. Commissioner Corey Davenport made a motion to accept the resignation, the motion was seconded by Commissioner Jim Bush. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 9-0.

Budget Amendments
Board of Education - A motion was made by Commissioner Karen Ashford to accept all 5 budget amendments. The motion was seconded by Commissioner Jim Bush.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. The motion was carried by a vote of 9-0 County General Fund - A motion was made by Commissioner Corey Davenport to accept 12 out of 13 amendments except for Judicial Commissioners to get clarification.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. The motion was carried by a vote of 9-0 Debt Service Amendment and Ambulance Service Budget Amendment will be brought back in June.

Good Samaritan Hospital Fire Codes
Attorney Chris Coats updated the Commission on the progress that had been done in the hospital. Mr. Coats said that after speaking with Mr. Brambridge it would be acceptable to put a drop ceiling and leave the existing tiles. The first-floor drop ceiling is estimated to cost $40,000 to $50,000 and will go out for bid. County Executive Bush stated that we have committed to using the building and some offices are already in place. He explained to Mr. Brambridge that the budget committee is working on a plan to use grant money or borrow the money for the repairs he had asked for an extension but no date was discussed. A motion was made by Commissioner Randy Gannon for Brent Bush to proceed in getting bids for a drop ceiling, wiring, and magnetic doors on the second floor of the hospital. The motion was seconded by Commissioner Corey Davenport. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was carried by a vote of 9-0.

Karen Ashford and Diane Hickman Fiscal 2021 Budget Recommendations/Review/Discussion.
Finance Director Diane Hickman gave a review of the recommended 2020/2021 budget. Also discussed were the employees of the finance office. A motion/recommendation was made by Commissioner Ronnie Mahaffey to transfer the existing expenses of $215,128.00 that is currently being incurred by the County to cover the salaries and benefits of the 3 school employees and the 1 Hwy Department employee to the financial department. The motion was seconded by Commissioner Corey Davenport. It was determined no vote was necessary for this to be sent to the budget committee. The Sheriff’s budget is expected to turn back over $250,000 to $300,000 due to the majority of officer's salaries that did not top out this year. County Executive Brent Bush stated that due to Covid-19 and not having the inmate labor the Solid Waste would have an increase in that budget an estimated $50,000. Also discussed was the water damage to the Circuit Clerk’s Office and suggestions of moving all but court offices out of the Courthouse and to the Old Hospital. No action was taken.

Discuss New Ambulance Fee Increase
Commissioner Brent Brandon gave a line by line update of all the increased fees of the Ambulance Department. Also a new fee of $100.00 for all Patient Assist Lift.

Russell Reed to discuss County Gas Contract
County Executive Brent Bush and Commissioner Ronnie Mahaffey explained the operation of opening up the old site. The contract is with the same company as is used by the Hwy Dept. Commissioner Russell Reed stated that the tank needs to be reconciled every day. Commissioner Mahaffey explained all vehicles would have a key fob to ensure security and all reconciliation would be done electronically. The company has a 2 million dollar insurance policy and we are under no contract.

Corey Davenport to discuss County Noise Ordinance
Commissioner Corey Davenport presented a sample resolution to be reviewed and would like to add this item to the June agenda.

A motion to adjourn was made by Commissioner Russell Reed, seconded by Commissioner Randy Gannon motion was approved by a voice vote.

The meeting was adjourned at 8:06 p.m.

 

 

Commissioners Meeting Minutes; April

Cannon County,
Tennessee Board of Commissioners
Legislative Minutes

April

Pending

Commissioners Meeting Minutes; March 5, 2020

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

March 5, 2020

Call to Order - Meeting was called to order Thursday, March 5, 2020, at 5:30 p.m. in the Courtroom of the Cannon County Courthouse.

Prayer - Prayer was led by Commissioner Corey Davenport.

Pledge of Allegiance - Pledge was led by Commissioner Jim Bush.

Roll Call - Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. All Present.

Approve Agenda - A motion was made by Commissioner Randy Gannon, seconded by Commissioner Karen Ashford to have the budget amendment for the Cannon County Library System added to the agenda.
The motion was carried by a voice vote.

Commissioner Corey Davenport made a motion to add the lawsuit with Pemberton Trucking and the Attorney for the Commission to the agenda. The motion was seconded by Commissioner Randy Gannon.
The motion was carried by a majority voice vote.

A motion to approve Agenda with additions was made by Commissioner Randy Gannon, seconded by Commissioner Corey Davenport.
The motion was carried by a majority voice vote.

Approve Consent Agenda - Motion to approve the minutes as written was made by Commissioner Corey Davenport, seconded by Commissioner Russell Reed.
The motion was approved by a voice vote.

Public Comment - Randall Davis would like to know who opposes the Pemberton Lawsuit and why anyone would be against recovering money for the taxpayers. Chris Coats announced that he had prepared a letter to Commissioner Brambridge but due to computer problems was not able to print the letter. Mr. Coats will send a copy of the letter for County Executive Brent Bush and Chairman Greg Mitchell to sign.

5th District Commission Vacancy Nominations/Vote - Commissioner Ronnie Mahaffey nominated Lacey Buchanan and Commissioner Jeannine Floyd nominated David Brown.
A motion was made by Commissioner Corey Davenport and seconded by Commissioner Brent Brandon to close the nominations.
The motion was passed with a voice vote.
Voting for Lacey Buchanan were Commissioners: Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Voting for David Brown: Jeannine Floyd. Voting Nay: Russell Reed.
By a vote of 7 for Lacey Buchanan, 1 for David Brown, 1 Nay vote the majority named Lacey Buchanan the new Commissioner for the 5th District.
County Clerk Lana Jones administered the oath of office to Commissioner Lacey Buchanan.

Old Business/Tabled Items (NONE)

Budget Amendments - Sheriff's Dept - Budget Amendment in the amount of $13,000.00. A motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Jim Bush. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Abstain: Lacey Buchanan.
Motion passed by a vote of 9 for, 1 abstain.

Library - Increase FY2020 budget for TOP grant award $2,500.00.
A motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Lacey Buchanan, Ronnie Mahaffey.
Motion passed by a vote of 10 for.

State of Tennessee Refugee Coordinator Holly Johnson
Holly Johnson was unable to attend the meeting. Commissioner Jim Bush said that he would have a referendum in April to be opted out of the Refugee Program.

Missy Kehler to discuss Animal Control Ordinance
Missy Kehler provided a copy of an Animal Control Ordinance that was compiled and based upon information collected from other surrounding counties. Ms. Kehler urged Cannon County to make basic rules and laws for animal control. Commissioner Jim Bush recommended checking with other counties concerning their contracts with disposal companies for deceased livestock. There was no action taken on this matter.

Old Hospital repair work/update
A motion was made by Commissioner Corey Davenport to move Finance Director Diane Hickman and County Clerk Lana Jone's offices to the old hospital building. Seconded by Commissioner Karen Ashford. Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Lacey Buchanan, Ronnie Mahaffey.
Motion passed by a vote of 10 for.

A motion was made by Commissioner Jim Bush to let St. John Engineering give a bid on how much money it would cost to make repairs to the Regions Bank Building. Seconded by Commissioner Randy Gannon. Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Lacey Buchanan, Ronnie Mahaffey. Voting nay: Karen Ashford.
Motion passed with 9 for and 1 against.

Pemberton Lawsuit & County Attorney
The legality of the Pemberton Lawsuit was discussed. The discussion was if the lawsuit is legal due to not having prior approval by the County Commission. There were conflicting statements coming from CTAS as to whether the Commission has to approve a lawsuit or not. No action taken or motions made. The Pemberton Lawsuit and the subject of the County Attorney will be put on the agenda of the next meeting.

Adjournment
Motion made by commissioner Karen Ashford to adjourn the meeting. Seconded by Commissioner Corey Davenport.
Motion passed, all in favor.

The meeting was adjourned at 7:30 p.m.

Commissioners Meeting Minutes; Feburary 6 & 18, 2020

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

February 6 and 18, 2020

Call to Order - Meeting was called to order Thursday, February 6, 2020, at 5:30 p.m. in the Courtroom of the Cannon County Courthouse.

Prayer - Prayer was led by Commissioner Ronnie Mahaffey.

Pledge - Pledge was led by Commissioner Karen Ashford

Roll Call - Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey
Absent: Kim Davenport

Approve Agenda - A motion to add the resignation of Commissioner Kim Davenport to the agenda was made by Commissioner Corey Davenport, seconded by Commissioner Russell Reed. The motion was carried by a voice vote.
A motion was made by Commissioner Corey Davenport and seconded by Russell Reed to accept the resignation of Commissioner Kim Davenport.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. Motion carried by a 9-0 vote.

A motion was made by Commissioner Brent Brandon and seconded by Commissioner Corey Davenport to add to the agenda the addition of Elizabeth Perry to the ADA Advisory Board. The motion was approved by a voice vote.

There was a discussion on the Pemberton Lawsuit and Chairman Greg Mitchell said he would call an Executive Session.

A motion was made by Commissioner Corey Davenport to approve the agenda, seconded by Commissioner Russell Reed. The motion was carried by a voice vote.

Approve Consent Agenda
A. Approval of the prior meeting minutes
B. Approve Notaries
Notaries to be approved were - Marlene Bogle, Abbie Lynn Dobson, Mary Floyd, Virginia M. Howell, Sharon A. Shirley, Jennifer Vaughn
A motion was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon to approve both A and B. Motion was approved by a voice vote.

Public Comment Period - Javin Fann asked the question of how the Commission will go about replacing Kim Davenport as Fifth District Commissioner. Chairman Mitchell responded, the Commission would take nominations and Commissioner Reed stated that anyone in the fifth district could contact any Commissioner to be nominated. Also at the time of the vote to fill the position, the nominee will have to be present or the nominating Commissioner will need a letter from the nominee stating that they are willing to serve. Mr. Randall Davis wanted to thank County Executive Brent Bush for being vigilant enough to see fit to file the lawsuit against the people hauling the solid waste. He stated that it is a good feeling that someone is looking out for the taxpayers. Mr. Davis also thanked Kim Davenport for her service as County Commissioner.

Old Business - Approve Cannon County Road List
Road Superintendent, Wayne Hancock said the only changes are Hoover Rd. was tar and chip and went to asphalt. A motion was made by Commissioner Jim Bush to approve the County Road List. The motion was seconded by Commissioner Randy Gannon.
Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Voting Nay: Jeannine Floyd passed.
The motion was approved by a vote of 8 for, 1 against

Approve Appointment of Mike Reed to Library Board of Directors.
A motion to approve was made by Commissioner Brent Brandon, seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 9 for 0 against

Budget Amendments
The Solid Waste Department had a budget amendment of $26,000.00.
Commissioner Jim Bush made a motion to approve seconded by Commissioner Brent Brandon. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey
The motion was approved by a vote of 9 for 0 against.

The Highway Department had a budget amendment of $301,357.47.
Commissioner Corey Davenport made a motion to approve seconded by Commissioner Randy Gannon.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
The motion was approved by a vote of 9 for 0 against

Resolution 2020-1 Declaring Cannon County a Second Amendment Safe Haven.
County Commissioner Corey Davenport explained that the state of Virginia created a lot of gun laws that are very strict and that has caused many counties to adopt these resolutions. The resolutions basically say that they agree with the citizens on their second amendment rights and they will not put any money into taking away those rights. Commissioner Davenport said that it puts our legislators on notice that we as a county agree that the second amendment is important to us and that we expect them to fight for our rights. Commissioner Ronnie Mahaffey asked Sheriff Darrell Young to voice his perspective as the Sheriff of this county. Sheriff Darrell Young stated that he is pro-second amendment and highly supports this resolution. Commissioner Karen Ashford stated that she thinks we have the right to protect ourselves. Commissioner Russell
Reed stated that he is pro-second amendment but does not agree with this resolution. A motion to approve Resolution 2020-1 was made by Commissioner Corey Davenport, seconded by Commissioner Jim Bush.
Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Voting Nay: Russell Reed
The motion was approved by a vote of 8 for, 1 against.

County Attorney Chris Coats to discuss Old Hospital.
Chris Coats described his meeting with Commissioner Branbridge concerning the old hospital. Mr. Coats explained the stress it would put on our county with the election coming up having to move the Election Commission. Commissioner Branbridge insisted three things had to be done, the ceiling tiles must be painted with fire retardant paint, the alarm system needed up to date alarms, and the sprinkler heads had to be removed and capped off. County Executive Brent Bush said that 3 Contractors are giving bids to do the ceiling tiles and that he has 1 employee working on the sprinkler heads. Cannon County Schools Director, Mr. Freddie Curtis stated that the school system is willing to work with the county and utilize its personnel to aid in the repairs. Chairman of the School Board/ Javin Fann stated that he wants to continue to work together with the county to get the work done. Mr. Coats stated that he has to report back to the Assistant Commissioner with an update on the decision the Commission has made. There was a discussion on replacing or completely removing the tiles but County Executive Bush said that opened up more problems not knowing what is above the tiles.

Commissioner Ronnie Mahaffey - Resolution 2020-2, Donate Good Samaritan Hospital to the Board of Education.
Commissioner Ronnie Mahaffey stated that in the financial situation the County is in and that there is no money in the budget that we are operating this fiscal year to assist in this project. He said that the School System has more employees than anyone in the building and more resources to do the work. In his opinion, it would make sense to donate the building to the School System. School Board Chairman stated that they had made an offer to help in partnering with the County to get the building in code and operational for all. Commissioner Mahaffey brought up the Regions Office Building and that they had accepted an offer of $1,500 a month for a 5 year period. The County would be responsible for the utilities and the maintenance on that portion of the building. Commissioner Ronnie Mahaffey made a motion to take a vote on Resolution 2020-2, Donate Good Samaritan Hospital to the Board of Education. The motion was seconded by Commissioner Jim Bush.
Voting Aye: Jeannine Floyd, Jim Bush, Ronnie Mahaffey
Voting Nay: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. The motion failed by a vote of 3 for, 6 against.

Granicus Co email concerning software/video conferencing equipment.
Commissioner Corey Davenport explained how the Granicus Co. could help the court systems and the Commission meetings with cameras, video equipment, sound system. Granicus would like to do a video presentation. Commissioner Jim Bush recommended if they do a presentation that 2 more companies come and do a demonstration also. Commission recommended that everyone that would be involved in using this would look into this first and then bring back to the Commission.

Add Elizabeth Perry to the ADA Committee.
Motion to add Elizabeth Perry to the ADA Committee was made by Commissioner Randy Gannon, seconded by Commissioner Jeannine Floyd.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey
The Motion carried by a vote of 9 for, 0 against

Chairman Greg Mitchell announced the meeting recessed at 7:05 p.m. and will reconvene February 18, 2020, at 5:30 p.m. in the Courtroom of the Cannon County Courthouse.

Call to Order - Meeting was called back to order February 18, 2020, at 5:30 p.m. in the Courtroom of the Cannon County Courthouse after the recessed February 6, 2020 meeting.

Roll Call - Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey. All Present

Discuss Old Hospital
The Commission received a bid from Chris Luckett Painting in the amount of $44,470.00 to paint all ceilings as specified during a walkthrough with flame control intumescent with a flame retardant coating to specified mil. level. County Executive Brent Bush explained Chris Luckett Painting specializes in this kind of work. Co. Executive Bush stated that sprinkler head removal is an ongoing process but should be completed in the middle of March. The next phase of the project will be the alarm system. There was a discussion on the possibility of removing the tiles completely to avoid the expensive paint. Co. Executive Bush said the Fire Marshall did not give the option to remove the tiles only to paint them. Commissioner Ronnie Mahaffey asked how hard it would be to determine if removing the tiles is an option. There is conflicting information that had been given at different meetings that some Commissioners were asking for Attorney
Coats to go back and ask again about those ceiling tiles. Attorney Coats stated that they told him this is what they want to be done and did not leave the door open to any other options. In his opinion, if questions were raised that could cause the State to lock the doors but agreed to pass on the email when he gets it back. The Commission will have to reach a decision at the March meeting to allow Attorney Coats to send a response to the state. Commissioner Ronnie Mahaffey brought up the Regions Bank rental property and if it would be a possibility for the needed office space. There was some confusion as to which part of the building is actually the rental property.
County Executive Bush said that he would call and verify that is the right building space, price, if the space is ADA compliant, and also up to fire code. The decision was to put this on the March 5 agenda.

Adjourn
A motion was made by Commissioner Randy Gannon, seconded by Commissioner Brent
Brandon. The motion was accepted by a voice vote and the meeting was called adjourned at 6:45 p.m.

Commissioners Meeting Minutes; January 4, 2020

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes
January 4, 2020

 

Call to Order; Meeting was called to order Saturday, January 4, 2020, at 10:00 a.m.

Prayer; Prayer was led by Chairman/Commissioner Greg Mitchell

Pledge of Allegiance; Pledge was led by Commissioner Randy Gannon

Roll Call
Present - Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Absent - Jeannine Floyd, Kim Davenport

Approve Agenda Commissioner Corey Davenport made a motion to add Resolution 2019-15 to the agenda due to a change in the wording by the State. The motion was seconded by Commissioner Randy Gannon.
Voting Aye - Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey/
Voting Nay - Jim Bush
Absent - Jeannine Floyd, Kim Davenport
The motion was accepted by a vote of 7 For, 1 Against, 2 Absent

Approve Consent Agenda
1. Reading and Approval of the prior Meeting Minutes
2. Approve Notaries (Leah Robertson & Christine Dillon)
A motion to approve the Consent Agenda was made by Commissioner Randy Gannon, seconded by Commissioner Corey Davenport. The motion was approved by a voice vote.

Public Comment Period - Thea Prince said that every year the State requires Solid Waste to do an Annual Report and if there are any recommendations the Commission has they will be put in that report. This annual report along with the surveys to business owners to fill out stating what they have done to help reduce the percentage of the landfill will help with grants and assistance from the State.

Old Business / Tabled Item
None

Matthew Tucker (James C. Hailey & Co.) Adams Hospital Update
Mr. Tucker said that the County received an order by the Fire Marshall’s Office stating that 3 items must be addressed at this building or there will be legal action taken against the County. The sprinkler system is not currently operational (the building technically is not required to have sprinklers) will have to be decommissioned or made operational. The second item that has to be addressed is the fire alarm system. There is a fire alarm system in place but it needs to be tested and fully operational and up to codes. The third item is the ceiling tiles in part of the building that are cane fiber and are flammable. These ceiling tiles have to be removed from the building and either put in a new drop ceiling or paint black. In this order, it states the County has 6 months from the date of receipt (May 19, 2020) to either address these problems or have a plan in place submitted and approved to the Fire Marshall’s Office. Mr. Tucker handed out an Engineering Contract from James C. Hailey & Company for these building improvements. The estimated project budget cost is $200,000.00. In discussion Commissioner, Jim Bush recommended testing for asbestos and taking the contract home to read. There was further debate on the hospital on whether to put money into the building or find another location for the offices that are currently housed there. Chairman/Commissioner Greg Mitchell yielded the chair to Commissioner Russell Reed to debate this matter. Commissioner Greg Mitchell recommending doing some of the work ourselves and utilizes inmate labor to save on cost.
County Executive Brent Bush stated that from a legal standpoint he did not recommend putting county employees in charge of work that is not their expertise. He also recommended asking for an extension through the calendar year. Commissioner Ronnie Mahaffey and also Commissioner Karen Ashford recommended the Commission meeting with the School Board, County Executive Bush, and all parties that are currently occupying the building to put a plan of action together. County Attorney Chris Coats asked the Commission what would they like him to put in his response to the Fire Marshall. Doug Combs recommended that Attorney Coats include in his request to the Fire Marshall that the eviction of that building would disrupt the 2020 election. The chair was returned to Commissioner Mitchell.

Budget Amendments
a. Cannon County Library
A motion was made by Commissioner Russell Reed to approve this budget amendment, seconded by Commissioner Karen Ashford. In the discussion Commissioner, Jim Bush asked if in the budget process that there was too much money put in the insurance line? Marsha Petty responded saying that an employee had dropped the insurance and money was needed for electricity and water.

Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Absent - Jeannine Floyd, Kim Davenport Motion was carried by a vote of 8 For, 2 Absent

Board of Zoning Appeals member nomination/appointment (4-year term) Commissioner Brent Brandon nominated Nathan Luna to the Board of Zoning Appeals. No other nominations were made.
Voting Aye - Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
8 For

Reminder:
Commissioner/Chairman Greg Mitchell reminded everyone that Cannon County Office Budgets are due January 31, 2020, and the first budget meeting is scheduled for March 12, 2020.

Resolution 2019-15 School Roofs
Commissioner Corey Davenport made a motion to approve Resolution 2019-15. The motion was seconded by Commissioner Russell Reed.
Voting Aye - Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey.
Voting Nay - Jim Bush
Absent - Jeannine Floyd, Kim Davenport
The motion was carried by a vote of 7 For, 1 Against, 2 Absent

Adjourn
Motion to adjourn was made by Commissioner Ronnie Mahaffey, seconded by Commissioner Randy Gannon. The motion was approved by a Voice Vote.

*A list of the County Road Report was included in the packet but not on the agenda therefore no action was taken.